A workplace accident book that meets legal and data protection requirements. Clear guidance included for record keeping. 40 pages, straightforward to use, and something no site or premises should be without.
The accident book is a legal requirement for any workplace with ten or more employees, and a sensible thing to have on any site regardless of size. This one is data protection compliant, which matters more than people sometimes realise — older-style accident books kept all records visible to anyone who flicked through them, which falls foul of GDPR. This book is designed to prevent that, keeping individual entries confidential.
Clear instructions on how to use the book are printed inside, along with guidance on record keeping. That guidance is genuinely useful, particularly on smaller sites where there may not be a dedicated health and safety person filling these in day to day. Anyone can pick this up, read the instructions, and complete a record correctly. That matters when something has just happened and people are flustered.
What the Accident Book Covers
The accident book provides a structured format for recording incidents — who was involved, what happened, where it happened, and when. Completed entries can be removed and stored separately, keeping earlier records out of sight of subsequent users. This is the key data protection feature, and it is what separates a compliant book from a basic notepad with lines on it.
With 40 pages, this book gives you a reasonable run of records before you need a replacement. For busy sites or larger workplaces, it is worth keeping a spare on the shelf. Running out mid-incident is the kind of problem you only make once.
Suitable for construction sites, workshops, warehouses, offices, retail premises and anywhere else that employs people or has members of the public on the premises. One of those items that sits quietly in a drawer until it is urgently needed — at which point you will be very glad it is there.
Pro Tip: When a completed entry is removed for separate storage, keep those pages in a locked folder with restricted access, not just a general filing cabinet, to stay fully GDPR compliant.
Used across virtually every working environment in the UK, the accident book is a fixture in construction site welfare cabins, factory offices, warehouses, workshops, retail back offices, and commercial premises of all kinds. Employers are legally required to record workplace accidents, and this book provides a ready-made compliant format for doing exactly that. It is equally relevant to a sole trader with a small team as it is to a large contractor managing multiple operatives.
Best For
Construction sites
Workshops and warehouses
Retail and commercial premises
Offices
Any workplace with employees or public access
Key Features
Data protection compliant format
Detachable entries for confidential storage
Printed usage instructions included
Record keeping guidance included
40 pages
Compliance
Meets GDPR data protection requirements
Suitable for workplaces with 10 or more employees
Supports compliance with RIDDOR record keeping obligations
Not suitable for: Not a substitute for formal RIDDOR reporting to the HSE where that is required. Serious incidents, over-seven-day injuries, and specified injuries must still be reported through the correct channels regardless of what is recorded in the accident book.
Hand the book to the injured person or the person completing the record as soon as possible after the incident. Follow the printed instructions inside the cover to complete the entry accurately, including date, time, location, nature of the injury, and the name of any witness. Once completed, remove the entry and store it securely away from the book itself, in line with your workplace data protection procedures.
Locate the accident book and open to the next blank entry
Read the printed instructions on the inside cover if this is your first time completing a record
Fill in all required fields: date, time, location, description of incident, injury details, and names involved
Have the injured person sign the entry where indicated
Remove the completed entry from the book along the perforated line
Store the removed entry securely in a locked file with restricted access
Check whether the incident requires formal reporting to the HSE under RIDDOR
Is this accident book GDPR compliant?
Yes. The book is designed so that completed entries can be removed and stored separately, meaning previous records are not visible to the next person filling in the book. This is the key GDPR requirement that older-style accident books fail to meet.
Do I legally need an accident book?
Employers with ten or more employees are legally required to keep an accident book under the Social Security (Claims and Payments) Regulations 1979. Smaller employers are still required to keep records of workplace accidents, so having an accident book is good practice regardless of team size.
How long should completed accident records be kept?
As a general rule, completed entries should be kept for at least three years from the date of the incident. For accidents involving children or young people, records should be kept until the individual turns 21. Store removed entries securely and away from general access.
A bound accident record book with 40 detachable entry pages, printed with structured fields to capture all relevant incident information. Designed to meet current data protection legislation by allowing individual records to be removed and stored separately after completion. Printed instructions and record keeping guidance are included within the book itself.
Pages
40
Compliance
Data protection compliant (GDPR)
Instructions included
Yes
Record keeping guidance
Yes
Entry format
Detachable pages
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